Selection

Assessing Inclusive Outcomes

We are all susceptible to subtle and unconscious bias. Most commonly, we tend to relate to those who are most like ourselves in terms of gender, race, and nationality, etc.  To assist you in overcoming this challenge, maintain objective and consistent criteria throughout the hiring process.

  • Review your rating of candidates based on initial criteria

  • Review your reasons for eliminating candidates from consideration and determine if other candidates were treated the same.

  • Look for any patterns that may have developed in your selection or in the input of any others involved in the interview process.

  • Patterns do not always indicate a bias but they should be reviewed carefully.

Departmental Preparation

  • All postdoctoral appointments require prior institutional approval to verify compliance with postdoctoral policies.

  • Once a candidate is selected, the department prepares the appropriate draft offer letter.

  • The template letters can be obtained at: https://oacd.health.pitt.edu/administrators/appointment-procedures

  • The department submits the draft appointment letter along with the CV through the online approval system at https://oacd.pitt.edu.

Institutional Approval

  • The draft appointment request is reviewed and will either be approved or rejected.

  • If approved, the department will receive notification. At this time, the department can officially extend the offer to the candidate.

  • If rejected, the department will receive notification why the request was rejected. If there are minor issues, the department should address the issues and resubmit for final approval.

Hiring Paperwork Process

Upon acknowledgement of approval, send the following documents to the Center for Postdoctoral Affairs in the Health Sciences, 301 Scaife Hall, to begin the hiring paperwork process.

  • Completed new appointment form or updated employee record (if already in the system)

  • Copy of signed appointment offer letter

  • Copy of curriculum vitae or resume

  • I-9 verification form with copy of documentation

  • Copy of signed social security card

  • Residency certification form

  • Certificate of English Language Fluency for Teaching (only if receiving a supplemental payment for teaching)

  • Service request is required if past payroll deadline

 

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